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CONTRACTS




(Your Name and LOGO Here) 

WEDDING CONTRACT
 

Date of the Wedding:_____________________ Time: ____________To___________

Location:_____________________________________________________________

2nd Location__________________________________________________________


Other Photos Needed: __________________ Date: ___________ Time:___________

Location: ____________________________________________________________

Other Photos Needed: __________________ Date: ___________ Time: __________

Location: ____________________________________________________________ 


The Leading Players:

Brides Full Name: _____________________________________________________
Grooms Full Name: ____________________________________________________


Current Home Address:_________________________________________________


Point Of Contact:

Name:_______________Day Phone:_____________Evening Phone:_____________

Cell phone:___________________Other Cell Phone: _________________________


DISCLAIMER:

THIS IS A SAMPLE CONTRACT THAT IS EDITABLE FOR YOU TO USE BY INSERTING YOUR PERSONAL INFORMATION AS NEEDED AND WHERE INDICATED.  IT IS A SAMPLE AND YOU SHOULD DISCUSS IT WITH A QUALIFIED LEGAL ADVISOR, ATTORNEY OR PARA-LEGAL IN YOUR STATE TO MAKE SURE IT IS WITHIN STATE LAWS AND GUIDELINES. THEY DO DIFFER FROM STATE TO STATE.  IT IS PROVIDED FREE BY WWW. ALJACOBS.COM FOR YOUR CONSIDERATION AS A SAMPLE.

 

(YOUR NAME, PIC & CO. LOGO HERE) 



Terms and Conditions of this Contract:

BRIDE AND GROOM INITIAL: _________________________________________________________



ENTIRE AGREEMENT:

This agreement contains the entire understanding between

(YOUR NAME HERE

)

and the above named Bride and Groom. It supersedes all prior and simultaneous agreements between the parties in both verbal and written communication. The only way to add or change this agreement is to do so in writing, signed by all the parties. If the parties wish to waive or alter one provision of this agreement, that does not mean that any other provision is also waived.

RESERVATION / DEPOSIT:
A signed contract and reservation fee are required to reserve the specified coverage dates and times.  The financial terms of this agreement are explained further on.  Failure to provide a reservation fee nulls and voids this contract.

PRE-EVENT CONSULTATION:
The parties agree to a pre-event consultation before the event date in order to:

Finalize the actual shooting times, locations, changes, extensions.

•  It is further agreed and recommended that at this time any other participants such as the Videographer(s), Disco or Recorded Music Makers, Bands, and any other entertainment providers be present so all may participate in the structure of the affair. This avoids misunderstandings further down the road. Both the Videographer and the Photographer have a job to do and this is an opportunity to structure the best possible working environment and cooperative atmosphere. In addition some pictures of the performers or band might fit well with the presentation.

•  The Bride and Groom will designate an individual to identify people of whom specific photographs are desired.

•  I (YOUR NAME HERE) am not responsible for missing shots of those on the VIP list if there is no one to assist in identifying these people, if you failed to produce a list, if the list was stolen, if they didn't show, if they are negative about being photographed, or they can't be located.

•  If applicable, the bride and or groom agree to set aside enough time before the ceremony to allow
(YOUR NAME HERE) to complete pre-wedding ceremony photographs.

•  In addition: To allow  
(YOUR NAME HERE)  30 minutes of time after the wedding ceremony to gather people for photographs that could not be obtained during or before the wedding.

•  If the bride or groom is late to the point of achieving the desired images from being taken, the  
(YOUR NAME HERE )  the photographer, shall not be held liable for lack of time to take desired photographs.

COOPERATIVE SPIRIT:
Both parties agree that the cooperation and communication for the best possible result within the 

definition of this assignment is the paramount consideration. Thus decisions are restricted to the Bride and the Photographer. 

AGREEMENT: Licensed by this contract, it is agreed  I am the sole PHOTOGRAPHER  (YOUR NAME HERE)  for the time allocated and any other terms agreed to in this document. The BRIDE is the sole decision maker at the Wedding, regardless of who is writing the check, advisory boards, in-laws, passers-by, inebriated authority figures and former politicians. 

DESIGNATED APPOINTEE:
Since it commonly occurs, Individuals failing to appear or cooperate during photography sessions or for missed images due to details not planned or due to unusual circumstance are not the responsibility of the photographer.  We recommend that a designated appointee be assigned the duties to assist the photographer to point out important individuals for informal or candid photographs. 

FINAL PAYMENT
Final payment for services rendered determines the release of the disc and photographs of the Wedding to the Bride and Groom. No photography may be reproduced in any manner without the explicitly written permission
(YOUR NAME HERE ) which is authorized by final payment. In the event the entire package was based on the release in totem of the imagery for a set fee, upon final payment by the Bride and Groom:  The digital CD-ROM or prints then become the property of the Wedding couple for their personal use and for the purpose of reproduction of said imagery for dispersal to relatives and friends. Images may be used on personal web sites. An acknowledgement to the Photographer is requested and appreciated.

LIMITATIONS / NEGOTIATED TIME / ADDITIONAL TIME: 
The photography schedule and selected locations, equipment, participation pre-discussed is designed to accomplish the goals and wishes of the Bride and Groom in a manner enjoyed by all parties. It is not uncommon for weddings to go longer. Thus overtime is computed at $75.00 per hour. The Bride and Groom are thereof notified shooting commences at the scheduled start time and ends at the agreed time. If the event goes longer and the Bride wishes an extension, a verbal acknowledgement and signature in the designated area of this contract is sufficient.

START / STOP TIMES:
The agreed hourly photographic rate starts at the notated time on this contract. Literally the clock starts running at the time indicated. Allowances are made for unusual or catastrophic weather, personal injury, or acts of G-d. Tardiness is not considered an act of G-d. It is usually an act of man. In most horrific events G-d has been right on time.

CHURCH, RECEPTION, CATERING HALL RULES:
The photographer is limited by the guidelines of ceremony official or reception site management. The Bride and Groom agrees to accept the technical results of their imposition on the photographer. Negotiation with the officials for moderation, changes, adjustments of certain guidelines is responsibility of the Bride and the Photographer
(YOUR NAME HERE) is to be notified of any changes. If the officiate rules " NO FLASH" it is no flash.

TRAVEL FEE CALCULATION: 
Travel fees are calculated on the normal expected travel time to get to and from the main wedding site from
(YOUR NAME HERE) office or residence whichever is closer on the wedding date. There is no travel time if the wedding is within 25 miles. Travel time is computed at 20 dollars per hour.
Note: at $3.00 plus per gallon with gas usage at highway speeds at four gallons per hour, this is reasonable travel time expense.

INITIAL SITE VISIT:
We do not charge for visits to Pre-Event consultation, rehearsals or location planning and evaluation unless it is out of the local area. see Travel Time. We also would like your permission to do a little pre-shooting so that the participants get used to the camera and photographer. It the past, we have found this and excellent time to iron a few things out, put people at rest, and it usually produces some interesting if not hilarious spur of the moment photography which can be added to the rest of the pictures.

EXHIBITION: 
The bride and groom allow the photographer
(YOUR NAME HERE) to exhibit selected images resulting from this assignment as an example of my work, for entrance into photographic competitions and to use as sample for other Bridal Photographic opportunities.

MODEL RELEASE: 
The bride and Groom grants to
(YOUR NAME HERE ) it's legal representatives and assigns, the irrevocable and unrestricted right to use and publish photographs of the parties or in which the parties or their family may be included, for editorial, trade, advertising and any other purpose and in any manner and medium; to alter the same without restriction; and to copyright the same.


GOOD IMAGERY: 
In order to ensure that we get good pictures, we sometime go a little further during the formals since they are an essential part of the program. We have to take extra step for what we deem necessary to achieve these goals and that requires the Brides cooperation. 

We may use different cameras, stands, poses and may do several shots of the same thing because of a stressed or unusual lighting situation: Also we may choose to change equipment to produce a unique photo or artistry at the discretion of the photographer. As in the case when a side or backlit stained glass window might have a lot of green in it and the brides dress being white suddenly looks green.. That's when the most common phrase in photography is used most often..."Just one more!".

BAD PICTURES:  
There are things that can cause a bad or imperfect pictures, some are;
Blinkers, distractions in the background like lighting, two bridesmaids fighting, kids messing with the cake. Unavoidable and not initially seen like waiters just pop in; hair, clothes or props in the way and equipment failures, camera, flash, fails to work as expected.  At the last count there are 1,243,592 things that can unwillingly occur under the combined rules of Mother Nature, Acts of God and St Murphet-Lawes, none of which were caused by the photographer.  

That's why..."Just one more!". This means you will probably get a few doubles in the album or CD-ROM and this goes in turn with the size of the wedding, amount in the bridal party and duration of the wedding. We don't hide our errors from the client. This has been a long time argument in the industry. We overshoot so we may cull the errors due to flash, framing, and focusing  (the three F's of the industry) thus mistakes are also seen and received. As to blinking, supergluing the eyelids is in-humane and unacceptable. 

Rejects are normal and this occurrence, is simply due to the laws of  mechanical, human and situational errors that cannot be overcome. Usually 10 percent of most wedding shots are throw outs by an experienced shooter. Sometimes we hear 1500-2000 shots at a Wedding. 


LIMITS OF LIABILITY:  
It is further understood that in the unlikely event that the photographer is injured or becomes too ill to photograph the event, and a suitable replacement is not found, responsibility and liability is limited to the return of all payments received for the event package.

(YOUR NAME HERE) takes the utmost care and with respect to the delivered product. However, if the disc/ CD-ROM / photographs have been lost, stolen, or destroyed for reasons beyond (YOUR NAME HERE) control liability is limited to the return of all payments received for the event package.

 

SECURITY DEPOSITS:   
In the event of cancellation due to wedding being called off, due to reasons beyond the control of the photographer such as family feuds, bigamy, etc.  The security deposit paid is non-refundable.

If another wedding is contracted for that date the deposit may be refunded by (YOUR NAME HERE) if the reasons for cancellation are substantial and verified.  This holds true for CHANGE OF DATES: If the agreed date is problematic and another date is available there is no problem. If there is a conflict the deposit is NOT REFUNDED.

FEES: 
Prior to the conclusion of the Wedding the photographer
(YOUR NAME HERE)  will be paid in full for services rendered unless other agreements have been made. (YOUR NAME HERE) will retain the rights to the imagery, disc, film, Cd-Roms, et. al. till at a later pre-arranged date the film and prints will be turned over to the Bride and Groom and payment completion rendered.

The processing of the Cd-Roms, Disc's Scans should be completed approximately two (2) weeks after event.  Album creation, scanning of photographs and any extra requests, enlargements, or other items produced under the assignment may take longer due to outside firms processing times.  Any special shipping costs will be paid for by the client.  Minimum Hourly rate based on four hours


Flat Fee vs. Hourly Fee vs. Packages:

My FLAT RATE FEE IS :_________________________ FOR HOURS AGREED UPON________AMOUNT

My HOURLY RATE IS : _________________________  PER HOUR FOR________ADDITIONAL HOURS

My TRAVEL FEE IS FOR: ______________________ MILES: ______________TOTAL:____________

My HELPER GETS: ___________________________PER HOUR:_________TOTAL HOURS:________

HELPER FEES:   TOTAL____________________  

2 ND SHOOTER:__________________________________TOTAL:_____________________________

OTHER:_________________________________________TOTAL:_____________________________

TOTAL    

AS QUOTED:_______________________________TOTAL:__________________________________


AGREED:

CLIENT SIGNATURE:________________________________________________BRIDE:___________

CLIENT SIGNATURE:________________________________________________GROOM:_________


DATE SIGNED:____________________) PAYMENT PLAN:___________________________________

 

PHOTOGRAPHER: ___________________________________________________________________

 

WITTNESS: ________________________________2nd:____________________________________

 

DATE DEPOSIT RECEIVED: _______/_________/______ AMOUNT:__________CASH/CHECK______

 

SEE ATTACHED  INFO SHEET:


THE CAST AND CREW (NAME, PHONE NUMBER) 


WEDDING COORDINATOR: _______________________________________________________

BEST MAN:_____________________________________________________________________

MAID OF HONOR:________________________________________________________________


OFFICIATE:  ____________________________________________________________________

CATERER:  _____________________________________________________________________

LIMOUSINE: ____________________________________________________________________

LOCATION MANAGER: ____________________________________________________________

MUSIC:__________________________DJ/BAND:______________________________________

FLOWERS:______________________________________________________________________

SCHEDULE

The Rehearsal Schedule:

Date:__________________________ Start Time:____________________ Shooting: (Yes/No)
  

Church Name and Address:______________________________________________________

Directions:____________________________________________________________________


The Rehearsal Party LOCATION:

Date:__________________________ Start Time:_____________________Shooting (Yes/No) 



The Wedding Schedule:

Day/Date of the Wedding: ______________________________________________________

Bride Arrives at Church: Date / Time______________________________________________

Ceremony starts at:____________________________________________________________

Ceremony Finishes at: (Approx) _________________________________________________

BRIDE SIGNS HERE:___________________________________DATE:____________________

PHOTOGRAPHER SIGNS HERE: __________________________DATE:____________________


THE RECEPTION:

Reception Start Time:________________________Reception End Time:_________________

Reception Business Name:______________________________________________________

Location:  ___________________________________________________________________

Directions: __________________________________________________________________

DRESS CODE:  Formal (  )    Suit (  )   Business Casual (  )   Casual (  )   Beach Attire (  )

                    Western (  )   Polka Dot Shorts  (  )    Nudist Camp (  )    Loincloth (  )  

BRIDE SIGNS HERE:___________________________________DATE:____________________

PHOTOGRAPHER SIGNS HERE: __________________________DATE:____________________

 

 © copyright aljacobs Stardate 10-18-2012